Corporate Business letters should include the following information:
The letter should be written on company letterhead
Addressed to the Consulate General of [Country you Intend to Visit]
State the name of the applicant sponsored (traveler) or employed by the company or organization
Mention that you're going for business meetings (avoid these words: work, train, assist)
State that your company will be financially responsible for you while traveling and for your return transportation to the USA
State the dates of your visit
The earliest possible date of departure (if you may travel at any time, indicate an approximate date)
Company guarantee of financial responsibility for all travel expenses as well as return transportation to the USA
Letter must specify the validity of the visa and number of entries the applicant is requesting. If this is not specified the consular officer will issue the visa at their discretion.
A closing original signature (someone other than the applicant). Electronic signature not accepted.
Your Company Letterhead
CONSULATE GENERAL OF (Country of destination)
RE: Business Visa for (Applicant’s name)
This is to introduce __(Applicant’s name)____ who is employed by ____(Company)_____ as ___(Job title)____.
(Describe the Nature of the U.S. company’s business)
_(Applicant’s name)____ will be going to _(Country of destination) for business meetings. (Avoid these words: work, train, assist. Describe nature of business or activities to be conducted).
__(Applicant’s name)____ will be visiting (inform name(s) and address(es) of company(ies) with which applicant is going to meet with).
(He/She) will be meeting with (Inform Name(s) of person(s) to be contacted in country of destination, phone number(s) and his/her/their functions in the company).
__(Applicant’s name)____plans to travel to _(Country of destination) on _(date)_ and stay there until _(date)_.
Based on our experience, we feel confident that __(Applicant’s name)____will maintain a high degree of integrity while in your country. With this in mind, our company will assume full financial responsibility for (his/her) trip and insure (him/her) a round-trip transportation to and from _(Country of destination) , as well as all local expenses.
__(Applicant’s name)___ will provide no technical services and has no intention to immigrate to _(Country of destination) .
Should you need any additional information, please feel free to contact me at __(Contact ph#/email)__.
(SOMEONE OTHER THAN APPLICANT)
(Original signature with pen)