This is a sample letter. Please feel free to copy and paste onto your letterhead before amending the information to suit your needs.
[YOUR COMPANY LETTERHEAD]
Embassy of Brazil
June 3, 2005
To Whom It May Concern:
The following individuals are pilots and or crew members with AIRLINES, Inc. (Your Company name). They will be traveling to Brazil aboard our corporate aircraft Tail Number: N805HS
· Captain: Mark Twain
· First Officer: Samuel Clemens
· Flight Engineer: Tom Friedman
· Flight Attendant: Paul Theroux
The flight crew will be in Brazil from July 1st to July 7th, 2005. The purpose of the visit is to transport corporate executives from our headquarters in Chicago, IL to Brazil and back. While in Brazil the crew will not be providing any technical assistance.
Due to the nature and frequency of our visits to Brazil, we would like to request a 5-year multiple entry visa issued for each of our flight crew members.
AIRLINES, Inc. (Your Company Name) will financially guarantee the expenses of our flight crew and corporate aircraft while in Brazil.
Please feel free to give me a call if you have any question (888)596-6028 (Your telephone number)
Thank you for your assistance,